Privacy Policy

Last Updated: September 2024

Welcome to aurora.aofenggsys.us. This Privacy Policy explains how we collect, use, and protect your personal information when you access our website and services, including the use of Gmail APIs to integrate email functionalities. We are committed to safeguarding your privacy and ensuring the security of your personal data in compliance with applicable privacy laws and regulations.

By using Aurora, you agree to the terms outlined in this policy.

Information We Collect

We collect the following types of information to provide and improve our services:

1. Personal Information

When you interact with Aurora, we may collect personal information such as:

  • Name, email address, and contact details.
  • User credentials (for login purposes).
  • Organization-related information such as employee details, tasks, schedules, and documents.
  • Email Data: If you connect your Gmail account via our integration, we may collect and store email-related data (subject, body, sender, attachments) for viewing purposes within our application.

2. Usage Data

We collect data on how users interact with the platform, including:

  • Pages visited, features used, and time spent on the platform.
  • Log files, IP addresses, browser types, and access times.

3. Cookies and Tracking Technologies

We use cookies to improve user experience and gather insights on usage. These cookies help us:

  • Maintain user sessions and preferences.
  • Monitor site performance and improve functionality.

How We Use Your Information

We use the collected information for the following purposes:

1. To Provide and Improve Services

We use your personal information to deliver core functionalities, manage organizational tasks, and enhance platform performance.

Email Integration: By integrating with Gmail via the Gmail API, we allow users to view and manage their emails directly within the application. We do not use your email content for any purpose other than to display and manage it as part of your user experience.

2. For Communication

We may use your contact information to send important updates, notifications, or support-related messages.

3. Analytics

Usage data helps us analyze and understand how our platform is used, enabling us to optimize features and improve the overall user experience.

4. Compliance

We use your information to comply with legal and regulatory requirements where applicable.

Email Data and Gmail API Usage

1. Gmail API Data Usage

Our platform integrates with the Gmail API to enable users to receive, view, and manage their Gmail emails within the application.

Data Access: We access and store only the email content necessary to display emails, attachments, and metadata (e.g., subject, sender). We do not share your email data with third parties or use it for advertising.

Scope: We request the minimum necessary permissions to access Gmail data, such as reading emails and downloading attachments as authorized by you.

2. Third-Party Sharing

We do not share any personal email data obtained via the Gmail API with third parties unless required for essential service functions or compliance with legal obligations.

3. Data Security for Email Integration

We take extra precautions to ensure the security of your email data. This includes encrypting data in transit and at rest and following Google's security guidelines for handling Gmail data.

Sharing Your Information

We do not sell, rent, or lease your personal information to third parties. We may share your data with trusted third-party service providers only under the following circumstances:

  • Service Providers: We may share your information with third-party vendors who provide essential services (e.g., hosting, analytics) to operate our platform. These vendors are contractually obligated to protect your data.
  • Legal Requirements: If required by law or in response to valid requests from public authorities, we may disclose your personal information.

Data Security

We take data security seriously. We implement industry-standard practices and security measures to protect your personal information, including email data, from unauthorized access, loss, or misuse. These include encryption, secure servers, and regular security audits.

However, no system is entirely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

Data Retention

We retain your personal information, including email data, for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once the data is no longer needed, we securely delete or anonymize it.

Your Rights

You have the right to:

  • Access and review the personal information we hold about you.
  • Request corrections to inaccurate or incomplete data.
  • Request the deletion of your personal data, subject to legal obligations.
  • Withdraw consent where applicable.

To exercise your rights, please contact us at aofresponseteam@gmail.com.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. Any updates will be posted on this page with the revision date.

If you have any questions or concerns about this Privacy Policy, please contact us at aofresponseteam@gmail.com.